Two Week Notice Letter: How to Write & Examples

A two week notice letter should be submitted to the company’s manager, during which you’ll discuss your termination. This notice letter includes the date, the company name and address, a greeting to the manager, a body and closing paragraphs, and a final thank-you. 

The 2 week notice letter is the first and most common step when leaving a job, because it is a respectful way to tell your manager about your resignation. It also maintains a good connection between your former manager and colleagues.

In this article, everything about the two-week notice is discussed; I hope this will help you to leave your job in a proper manner.

What is a Two Week Notice Letter?

A two week notice letter is a formal letter that gives the employer time to inform them that you’re leaving, so that they can prepare for your resignation. 

Whether you’ve found a new opportunity, shifted to another city, changed your career, or quit the job for any reason, you have to send a formal notice two weeks before quitting the job. It is a document that describes the reason and the date when you’ll leave the company.

Why Should You Give 2 Weeks’ Notice?

You should give a 2 weeks notice letter to your manager to make your termination smoother. A 2-week notice is generally a time period given to the employer and an employee to make the resignation process easier. 

In the letter, you’ll describe the date when you want to leave the office, and within the given 14 days, you have to follow all the procedures for leaving the company. 

Also Read: How to Make a Resume Stand Out: 10 Expert Tips to Get Shortlisted

How to Write a Two Week Notice Letter?

Writing a 2 weeks notice letter in a proper manner is necessary; this will allow you to close this chapter on a good note and maintain your professional relationship with your former employer.

Take a look at how to write a two-week notice:

• Mention the Date: Write the date at the top of the letter that will keep a record of when you submitted the letter.
• Your Company Details: The next step is to mention the name of the company and the full address.
• Greet Your Manager: Before writing your letter, remember to greet your manager and write “Dear [Manager Name]” instead of “Dear Manager.” 
• Body Paragraph: Write your two-week notice letter in one or two paragraphs, discussing the reason why you’re leaving and the date of leaving the company.
• Show Gratitude: In the closing paragraph, show gratitude towards the company, the opportunity they give, the manager, and the colleagues for everything. 
• A Polite Closing: After writing the paragraphs, close the letter with some polite words such as “Sincerely” or “Thank You” and your name; you may also add your current designation, employee ID, and other necessary details. 

Also Read: 45+ Behavior-Based Interview Questions and Sample Answers Every Job Seeker Must Know

Two Week Notice Letter Examples

Here are some two weeks notice examples given for different situations for leaving an office. 

Standard 2-Week Notice Letter

A standard two week notice letter is an easy way to write a two-week notice letter; it will be submitted when you have an offer, no urgency, and a normal working relationship with your manager. 

[Today’s Date]

[Company Name]

[1234, Street Address]

[City, State Zip]

Dear [Manager’s Name]

I would like to inform you that I’ve decided to resign from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

I appreciate the opportunity you gave me during my tenure at [Company Name], and I’ll submit my previous or current project within two weeks. 

Please let me know what assistance you’ll require from me during the transfer period.

Thank you,

[Your Signature]

[Your Name]

2-Week Notice Letter by Email

You can submit your 2-week notice letter by email; follow the procedure and send the email to the manager that you’re willing to leave the job role or company. Here’s the format for how you write a 2-week notice letter by email:

Subject: (Your Name) Resignation Letter

Dear [Manager’s Name],

This email is to confirm my decision to resign from [Company Name] starting [Date]. Thank you for understanding and allowing me to be a part of this team.

I’m grateful for my time at [Company Name]; it has helped me grow and develop [optional: insert skills you improved]. It was a pleasure working with you and the [Company Name/Department]team. I learned so many things that will carry me forward in my career, thank you.

During the next two weeks, I am committed to ensuring a smooth transition. I’m happy to assist in training a replacement or helping facilitate the transition process any way possible. I wish [Company Name] continued success, and I hope to keep in touch.

Kind Regards,

[Your Name]

[Optional: Job Title]

2-Week Notice Letter When Accepted Another Offer

A letter is submitted when you’ve accepted the offer of another company and want to leave the former company. Here’s an example of a 2-week notice letter when you’ve accepted another offer:

[Date]

Dear [Manager Name],

I am writing my formal two weeks’ notice of resignation from my position [Job Title] at [Company Name]. My last day will be [Date, two weeks from today].

I have accepted the opportunity to [Your role specified in the other company]. This can be the right next step for me to move forward in my career.

Over the next two weeks, I will complete my current projects, document my role, and be available to support onboarding for whoever takes over.

Thank you for the chance to do this work with this team.

Sincerely,

[Your name]

2-Week Notice Letter Due to Relocation

A letter is submitted to the manager of the company when you are shifting to another place, and you can’t come to the office. Here’s an example of a two week notice letter due to relocation:

[Date]

Dear [Manager name]

I am writing to formally resign from my position as [your job title] at [company name], effective [last working day], as I will be relocating to [New City Name].

This was not an easy decision, as I have truly enjoyed my time at [Company Name]. I’ve learned a great deal and had the pleasure of working with a supportive and talented team. I’m especially grateful for the opportunity I’ve had to grow professionally and personally during my time here.

I will do my best to ensure a smooth transition over the coming weeks, and I’m happy to assist in training a replacement or wrapping up any ongoing projects. 

Thank you again for everything. I hope we can stay in touch, and I wish the company continued success. 

Sincerely,

[Your Name]

2-Week Notice Letter for a Career Change

A notice letter is given when you are planning to change your career. So, a letter is submitted to the manager of the company, including the date when you’re leaving. Here’s an example of a 2-week notice letter for a career change:

[Date]

Dear [Manager Name]

I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].

I have decided to pursue a new career path that aligns with my long-term goals. I am grateful for the opportunities and support I have received during my time here and will do my best to ensure a smooth transition.

Thank you for your guidance and understanding.

Sincerely,

[Your Name]

2-Week Notice When Declining a Counteroffer

A notice is given when you’ve finalized your decision to leave the company and can’t accept the counteroffer from your current company. Here’s an example of how to write a 2 week notice when declining a counteroffer:

[Date]

Dear [Manager Name]

Thank you for taking the time to discuss the counteroffer with me. I genuinely appreciate the company’s effort and the opportunity offered to me. 

After thinking about it, I have decided to continue with my decision and cannot accept your counteroffer. I hope this will be the right decision for my next step. 

As per my notice period, I will be serving my two-week notice, with my last working day being [date]. During this period, I will complete all my pending or current projects.

Thank you for giving me an opportunity and for your understanding and support.

Sincerely, 

[Your Name]

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Final Thoughts 

Two week notice letters are formal letters that you submit to your manager when you’re planning to leave the company. In the letter, you’ll discuss the reason for leaving and the date when you’ll leave the company. Keep your communication simple, polite, and to the point; that will be more professional and close your chapter clearly. 

A well-written notice letter can maintain the reputation and relationship between you and the manager and former employees. 

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